Hey {{ first name | there }}! Welcome back to The Flow by Flocus. If you’re new around here, welcome! 👋  You can catch up on our previous editions right here.

This week: It’s all about life admin: what it is, why it piles up, and how to wrangle this laundry list of chores, tasks, and responsibilities. Let’s jump in!

How many days do you find yourself swatting away helpful but random thoughts that always pop up at the worst times? Like:

Life admin tasks like these don’t usually involve deep work — but getting them off your plate clears the runway for the big stuff.

Avoiding them, or not having an efficient system for processing them, keeps you low-grade stressed and scattered constantly.

The tricky part? Everything on your life admin list almost certainly needs to get done at some point. It just may not be urgent or top priority for you in the near or immediate future.

Plus, these tiny tasks tend to pile up — and the more of these “open loops” you have, the less mental bandwidth you have for the big projects. Let’s explore why.

Here’s the thing: all these reasons are totally valid.

Life admin is genuinely and objectively hard to deal with.

Especially for a go-getter like yourself, who’s focused on your education, career, or craft. All these pursuits naturally come with more admin, paperwork, and red tape to sort through.

So, what are some effective ways to manage this constant stream of to-dos? Scroll on to find out!

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Now, here’s how to let it be good enough!

Life admin isn’t just self-care, it’s also self-respect.

It’s not “busywork” — it’s energetic hygiene.

These tasks, as small, frequent, and annoying as they can be, make your big goals possible.

You can’t make your graduation, promotion, or business launch happen without filling out an application or two at some point.

So instead of viewing life admin as an extra headache on top of everything else, know it’s an important part of a productive life.

Like everything else in productivity, processing life admin effectively is a skill you can learn and improve.

Now that you’re hopefully feeling a little more optimistic about it, you can get started.

You know we love a good list here at Flocus, but this one’s not a to-do list. We know that sounds kinda counterintuitive, since we’re talking about actual life admin tasks here.

Remember how we said life admin can be tricky, with extra emotions, friction, and baggage attached? It’s important to process all that, too.

That’s exactly what this mental clutter list is for — it gives you a judgment-free space to set it all down and clear out any “extra” stuff clouding your mind.

We’ve talked about batching your tasks before. And while not all tasks are ideal for this approach, life admin stuff is perfect for batching.

Here’s how to do it:

This is genuinely something we do here to make life admin less stressful: pair it with something enjoyable or fun.

A relaxing playlist, cozy drink, ambient mode on your Flocus Dashboard — make your environment as pleasant as possible.

If it’s something especially big, like a scary appointment, plan something fun afterward to reward yourself, like binging your favorite anime or treating yourself to a dessert at your fave cafe. Block it off your calendar and snooze notifications to make sure you stick to it.

And remember: Every single one of these tasks is temporary and finite. Once you make it through any discomfort and get it done, you can relax and shift to something else.

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Flocus is built for seasons like this: when you want to focus deeply but stay grounded. Plan your day with a simple task list, track your progress with our customizable focus timer, and unwind in ambient mode with layerable soundscapes and themes.

Go to Flocus

Life admin is, well, a part of life. It can be stressful, emotional, and tedious. Luckily, you can get better at it with some simple, intentional mindset shifts — we’re speaking from experience on this one!

What’d you think of our life admin edition? It’s been on our minds lately, so we had to share. And if you’re also in a sharing mood, we’d love to hear your thoughts. Hit reply and sound off!

Until next Sunday,

Flocus Team